Decorations
Special decorations can be brought into the Club. However, nothing may be attached to the walls or ceiling of any of the rooms, nor will any of the existing decorations be removed without prior approval of the Club Manager. All decorations must be re-moved after your function or a clean up fee will be charged to your contract. There will be an additional labor charge of $40.00 for early set-ups.

Photographers
Any special arrangement for taking pictures is the responsibility of the sponsor and must be coordinated with the caterer. If a dedicated room is required for photos there may be an additional charge. Please consult with the catering office.

Entertainment
Sponsors desiring a band or combo will need to inform the Club if there are special needs. The cost of this entertainment will be borne by the requesting party.

Flowers
We can recommend local florists.

Pricing
On Sunday and Holidays there will be a $200.00 labor fee. Club Hood must provide all food and beverage items (with the exception of specialty cakes). The Club’s policy does not allow either food or beverage (except specialty cakes) to be removed from the center premises. Left over food is property of the club and will not be re-moved unless authorized by management. (For Health and Sanitation regulations). In the event two entrees are requested for seated meals $.50 will be charged for all attendees. Upon request we will order specialty wines, beers, and liquors for your event. However, any remaining quantities of these specialty items must be paid for in total at the contract price and become the property of the club. A $250.00 fee is charged for cleaning up rice, confetti, rose petals or other such matter that is thrown in or around the catered facility

Catering Policies
Our professional banquet staff will provide you with the finest service. To assist us in making your event a success. Please read through the following. We will cater your function off premises for a minimal fee. All events require a $75.00 non-refundable deposit to confirm reservations. All catered events are scheduled for a 4 hour period. Cost to extend the length of the event is $50.00 per hour. You will be allowed 4 hours prior to event start time for decorating. You must be cleaned up and ready to leave at the ending time on your contract. If not, a $50.00 labor fee will be charged for over event ending time.

Catering Cancellation Policy
We understand that unforeseen circumstances happen and may require you to cancel your event. Should you need to cancel, please contact our event planning associates no later than 30 days prior to your event. There will be a 25% cancellation fee for events cancelled prior to 30 working days, 50% for events cancelled fourteen working days prior to your event and no refund will be issued for events cancelled less than 5 working days prior to your event date. What this means is that if someone is having a catered meal they will be held responsible for paying a portion of the bill. That is why it is important that we get a high and low budget. However, all deposits are NON-Refundable.

Room Rental Cancellations:
Room Rentals are to be paid in full upon booking. Room Rentals that are can-celled 30 days prior to your event will receive a full refund. Cancellations made 2 weeks prior will receive a 50% refund and cancellations made 5 days prior to your event will not be refunded.

Billing & Payment
All prices subject to change.
Special privileges or reduced prices cannot be extended to individual or group including those involved in official functions which are different from those ac-corded to any other individual or group. The sponsor or host is responsible for full payment. Payments for events may be made in cash or charge (Visa, Mastercard, American Express or MWR Card). Unit functions using unit funds for payment must obtain prior approval before funds can be used. See the unit fund custodian at the Financial Management Branch of DCA

Guaranteed Minimums
A single point of contact (POC) must be designated for making and confirming all arrangements. If the POC is someone other than the sponsor the sponsor must give their written consent authorizing them to act on their behalf. Event details must be arranged one month in advance of a function. Final guest counts are due to the cater-ing office 72 hours prior to the event. If the actual number of guests exceeds the guarantee given you will be charged for the additional guests. If the count is lower the guaranteed amount still applies. Without a guarantee you will be charged for either the estimate or actual guest count whichever is highest. The Catering Office reserves the right to make menu substitutions when the guest count increases after the guarantee is given.

Liability
The Club will not be liable for any damages incurred by patrons or their guests and will not assume liability for lost or damaged articles left in the center prior to, during or following the event. The sponsor assumes full responsibility for the conduct of all persons in attendance at the event and for any damages incurred to the center or per-sons as a result of the event. Sponsors and their guest will conduct the event in an orderly manner and in compliance with the Fort Hood regulations. We ask for your cooperation in sharing responsibility for the conduct of your guests and ensure that no one under the age of 21 consumes alcoholic beverages. All items should be re-moved form the event facilities at the conclusion of your function; items left behind are not our responsibility and will be disposed of.

Pricing
Prices are subject to change. There is an 18% gratuity and service charge to all cater-ing orders.
Club Hood will gladly assist in any special items request not listed in our catering planner

Audio & Visual Equipment
A limited number of these items are available. Please let the caterer know if they are needed for your event. Club Hood is not responsible for any mal-function of equipment.

Linen & Linen Rental
We have several basic color tablecloths, napkins and skirting available for your catered event. If you desire linen without food or beverage service, there is a charge of $6.50 for 10ft tablecloths, $7.50 for round tablecloths(85x85) and $.50 per napkin. Skirting is $15.00 per table skirt.

Additional Information
No outside food or drinks is allowed in Club Hood. All refreshments and catering must be arranged through Club Hood catering office. Due to health regulations, catered items many not be removed from the facil-ity. No Alcohol is allowed to be brought in by guests in any facility. No Smoking is allowed in any facility.