Decorations
Special decorations can be brought into the Club. However, nothing may be attached to the walls or ceiling of any of the rooms, nor will any of the existing decorations be removed without prior approval of the Club Manager. All decorations must be removed after your function unless prior arrangements have been made. There will be an additional labor charge of $40.00 for early set-ups.


Photographers
Any special arrangement for taking pictures is the responsibility of the sponsor and must be coordinated with the caterer. If a dedicated room is required for photos there may be an additional charge. Please consult with the catering office.


Entertainment
Sponsors desiring a band or combo will need to inform the Club if there are special needs. The cost of this entertainment will be borne by the requesting party.


Flowers
We can recommend local florists.


Pricing
On Sunday and Holidays there will be a $200.00 labor fee. Club Hood must provide all food and beverage items (with the exception of specialty cakes). The Club’s policy does not allow either food or beverage (except specialty cakes) to be removed from the center premises. Left over food is property of the club and will not be removed unless authorized by management. (For Health and Sanitation regulations). In the event two entrees are requested for seated meals $.50 will be charged for all attendees. Upon request we will order specialty wines, beers, and liquors for your event. However, any remaining quantities of these specialty items must be paid for in total at the contract price and become the property of the club. A $250.00 fee is charged for cleaning up rice, confetti, rose petals or other such matter that is thrown in or around the catered facility.


Catering Cancellation Policy
We understand that unforeseen circumstances happen and may require you to cancel your event. Should you need to cancel, please contact our event planning associates no later than 30 days prior to your event. There will be a 25% cancellation fee for events cancelled prior to 30 working days, 50% for events cancelled fourteen working days prior to your event and no refund will be issued for events cancelled less than 5 working days prior to your event date. What this means is that if someone is having a catered meal they will be held responsible for paying a portion of the bill. That is why it is important that we get a high and low budget. However, all deposits are NON-Refundable.


Room Rental Cancellations:
Room Rentals are to be paid in full upon booking. Room Rentals that are cancelled 30 days prior to your event will receive a full refund. Cancellations made 2 weeks prior will receive a 50% refund and cancellations made 5 days prior to your event will not be refunded.


Billing

• All prices subject to change
• Special privileges or reduced prices cannot be extended to an individual or group including those involved in official functions which are different from those accorded to any other individual or group.
• The sponsor or host is responsible for full payment. Payments for events may be made in cash or charge. (Visa, MC, AMEX or MWR card)
• Unit functions using unit funds for payment must obtain prior approval before funds can be used. See the unit fund custodian at the Financial Management Branch of DCA.
• Remember……No Alcohol is allowed to be brought in by guests
• 15% Gratuity